Overview

Deadline: Not Specified

Responsibilities

  • Provides secretarial and administrative support to the CEO
  • Preparing correspondence on behalf of the CEO
  • Reading, monitoring and responding to mails
  • Organizing and maintaining diaries and scheduling appointments as guided.
  • Manages all forms of incoming and outgoing communication (phone calls, emails, etc).
  • Carrying out specific projects and research.
  • Organizing meetings and taking notes or dictations at meetings.
  • Types, prints and files all personal documents.
  • Liaising with clients, suppliers and contractors.
  • Responsible for the effective running and administration of the CEO’s personal office.
  • Arranging detailed travel plans, itineraries and agendas and compiling documents for travel- related meetings.
  • Booking travel arrangement.
  • Occasionally travelling with the CEO to provide general assistance.
  • Organizing personal intinerary and planning of events for the CEO
  • Manages and updates contacts and address book both business and personal.
  • Ensures appropriate record keeping of  daily expenditure and retires to accounts accordingly.
  • Assist  with personal and  administrative  functions.

Competency/Skill/Requirements

  • B.sc in a related field.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Experience in office management systems and procedures.
  • Must have high creative ability
  • Experience in the usage of office equipments, like printers and fax machines.
  • Ability to use own initiative to effectively manage workloads.
  • Ability to communicate when undertaking responsibilities and delivering services.
  • Excellent writing and verbal communication skills.
  • Highly organized and flexible.
  • Experience in office management systems and procedures.
  • Ability to multitask and meet changing deadlines.
  • Ability to maintain confidentiality.
  • Should be organized and detail oriented.
  • Excellent time management skills and the ability to prioritize.

Method of Application
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About Nicole Sinclair

Nicole Sinclair is a human resource consulting firm founded to maximize HR potential of its existing and potential clients. This we provide through effective partnership in attracting superior talent, developing staff and designing HR processes to yield maximized organizational effectiveness.